How to Request an Effective Prompt from an AI to Create a Calendar of Activities for a Corporate Event
Michel Wohlmuth
Artificial intelligence (AI) can be an invaluable tool for organizing corporate events, especially when it comes to designing a detailed calendar of activities for a single day. However, to get the best results, it is essential to formulate a clear and specific prompt. Here’s how to do it.
Define the context of the event
Before writing the prompt, be clear about the nature of the event. Some key questions to answer:
- Is it a congress, workshop, conference, or internal meeting?
- How many people will attend?
- What is the main objective of the event?
Example:
“I want a schedule for a conference with 150 attendees, the goal of which is to present technology trends in the healthcare industry.”
2. Provide details about the duration and location
The AI needs to know the time available and the facilities of the site to design realistic activities:
- How many hours did the event last?
- How many rooms or spaces are available?
Example:
“The event will last 8 hours and will be held in a hotel with 3 rooms available.”
3. Incorporates key activities
Be sure to mention the activities you wish to include, such as:
- Keynote speeches
- Round tables
- Workshops
- Coffee breaks
- Networking
Example:
“It includes a keynote talk, two concurrent workshop sessions, lunch, and a networking space.”
4. Indicates the level of detail required
Decide whether you prefer a general calendar or one with detailed descriptions of each activity.
Example:
“I want a calendar that indicates the exact schedule for each activity and briefly describes what each session includes.”
5. Specify the tone or style
If the event has a specific focus, mention the desired tone:
- Formal or informal
- Innovative or classic
- Dynamic or leisurely
Example:
“The calendar must be dynamic and focused on innovation.”
Prompt Example:
“Create a calendar of activities for a one-day corporate event. The event is a conference on technology trends in the healthcare industry, with 150 attendees. It will last 8 hours in a hotel with 3 rooms available. It includes a keynote talk, two simultaneous workshops, lunch, a coffee break and a networking session. The schedule should include exact times and a brief description of each activity. The tone should be formal and focused on innovation.”
6. Test and adjust
Once the AI generates the calendar, review it and request adjustments if necessary. For example:
- Add activities
- Change times
- Changing the focus of certain sessions
With a well-structured instruction, the AI will be able to generate a professional calendar tailored to the needs of your corporate event. This will not only save you time, but also allow you to focus on other key aspects of the organization.